Associated Home Care

Payroll Specialist

Financial Operations - Marblehead, MA - Full Time

About Associated Home Care

Fueled by a real understanding of today’s challenges, Associated is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, we have built a replicable service prototype, developed profitable, long-standing referral relationships, and created an innovative brand that positions us to serve the future customer. We are embarking on an exciting new growth chapter that focuses on client service excellence, caregiver engagement, technological innovation, and growth in new markets. 

The Opportunity

We are a mission-driven organization that is dedicated to improving the lives of seniors as they age.  We are passionate about what we do -- providing seniors and their families with a comprehensive, vetted and coordinated in-home service network that is high-touch, tech-enabled, compassionate and extremely well managed. We are in the exciting and dynamic home healthcare industry.  Our market opportunity is large and growing as the baby boomers age and the home increasingly becomes the epicenter for care as consumers demand convenience and lower-cost solutions. 


Job Summary:  The Payroll Specialist ensures that caregiver payroll and visit reports are complete and accurate.  Responsibilities and qualifications of this position are to meet and comply with Homecare policies and procedures, federal and state regulations, and to adhere to confidentiality guidelines as set forth in the Health Insurance Portability and Accountability Act of 1996.

Essential Duties and Responsibilities: 

  • Manage and process the weekly payroll time and attendance, mileage, and expenses to ensure proper compliance with state(s), contract(s) and billable requirements.
  • Follow up with staff who are missing log in/out calls and visit reports.
  • Processing all approved orientation, training, sick and/or vacation time in payroll/HR system.
  • Resolving payroll discrepancies and answering any employee payroll queries.
  • Collaborating with local leadership and other departments as needed.
  • Attend routine payroll calls/meetings (remote and on site)
  • Providing additional support/coverage to the payroll staff as needed.
  • Other duties as assigned.

Qualifications and Skills: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High school diploma or equivalent
  • Strong interpersonal, verbal, and written communication skills, and good problem-solving skills
  • Good judgment that demonstrates logical decision making and a hands-on approach
  • Detail oriented, self-starter, team player and ability to handle numerous projects simultaneously.
  • Technical proficiency in Microsoft Office (Outlook, Word & Excel) required. 
  • Bilingual (Spanish or Haitian Creole) preferred, but not required. 

Physical Demands: 

  • Must remain in stationary position for long periods of time at desk or computer.
  • Requires occasional standing, sitting, walking; using hands to finger, handle, or feel objects, tools or controls; reaching with hands and arms; climbing stairs; hearing; talking.
AHCOS1000

HouseWorks, LLC and its Family of Companies is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

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